SCAN DOCUMENTS IMAGING
• Scanning Document Conversion Services
Scanning Vegas has specialized in providing document conversion services to public and private entities from around the country. Not only does transforming your documents into digital versions ensure your data is backed up and protected, but it also helps free up valuable office space that can be used for something more useful. It also ensures quick and easy access to the files you need—you’ll no longer have to manually search through file cabinets and drawers filled with records! Our document scanning and imaging solution converts your paper piles into a library of digital files. Regardless of what types of documents you need to have scanned, you can be sure that Scanning Vegas has the right equipment and over 35 years of experience to ensure that your project is a success. A Certified AGFA Scanning Technician is on-site overseeing every job to guarantee the highest quality results.
• Photograph Scanning / Slide Scanning Services
At Scanning Vegas, our professional photo scanning service can scan color 35mm film, slides, and color or black-and-white photographs at up to 2400 dpi. Our experience includes scanning millions of photographs for clients in various industries, including web publishing, library special collections, and historic collections.
When it comes to quality, our team of technicians works with your staff throughout your entire project to ensure you achieve the results you desire. We deliver quality results every time and use top-of-the-line equipment to ensure your complete satisfaction from start to finish. A Certified AGFA Scanning Technician is on-site overseeing every job for precision and excellence.
We encourage you to reach out to us with any questions you have regarding our slide conversion service.
• Medical Records Scanning
Tate Design Group specializes in scanning medical records throughout the U.S. We provide these services either on-site or at our state-of-the-art conversion facility. Our experienced staff and professional-grade equipment will ensure your medical records scanning project is a success. A Certified AGFA Scanning Technician is on-site overseeing every job for quality assurance.
Medical records scanning involves converting paper-based patient records into digital formats, enhancing the efficiency, accessibility, and security of healthcare information. This process is integral to modernizing healthcare practices and improving patient care.
Benefits of Medical Records Scanning:
• Enhanced Patient Care: Digitized records provide healthcare professionals with immediate access to comprehensive patient histories, reducing the risk of errors and facilitating informed decision-making.
• Operational Efficiency: Transitioning to digital records streamlines workflows, minimizes the need for physical storage, and decreases administrative burdens associated with managing paper documents.
• Cost Reduction: Eliminating physical storage needs and reducing paper usage can lead to significant cost savings for healthcare facilities.
• Data Security and Compliance: Digital records can be secured through encryption and access controls, aiding compliance with regulations like the Health Insurance Portability and Accountability Act (HIPAA), which mandates the protection of patient information.
Process of Medical Records Scanning:
1. Preparation: Organize and prepare documents by removing staples, paperclips, and repairing any damages to ensure smooth scanning.
2. Scanning: Utilize high-quality scanners to convert paper documents into digital images, capturing all necessary details accurately.
3. Indexing: Assign relevant metadata to each digital file, such as patient name, date of birth, and record type, facilitating easy retrieval.
4. Quality Control: Review scanned images for clarity and completeness, ensuring they accurately represent the original documents.
5. Storage and Management: Store digital files securely in an Electronic Health Record (EHR) system or other document management systems, ensuring authorized access and maintaining backup copies for disaster recovery.
Considerations for Healthcare Providers:
• Compliance: Ensure that the scanning process and subsequent digital storage comply with HIPAA and other relevant regulations to protect patient privacy.
• Choosing a Service Provider: Select a reputable medical records scanning service experienced in handling sensitive health information and adhering to industry standards.
• Integration: Ensure that digitized records are compatible with existing EHR systems to maintain seamless access and continuity of care.
**HIPAA & HITECH Compliance**
Maintaining the confidentiality of your records is of the highest importance at our company. That is why all new employees must pass background checks. We conform to the requirements of the Health Insurance Portability and Accountability Act (HIPAA) and the Health Information Technology for Economic & Clinical Health Act (HITECH). All documents are transported in our own trucks with our own drivers to provide added security. Our facility is access-controlled and equipped with video surveillance. Our IT systems utilize advanced security systems and software and are regularly audited by third parties.
